CONSTITUTION
AND BY-LAWS OF THE
PORTAGE
LAKES FASTPITCH SOFTBALL, INC.
ARTICLE
1 – NAME
The name of this
organization shall be, Portage Lakes Fastpitch Softball, Inc.
ARTICLE
2 - PURPOSE:
The purpose of the corporation is to teach and
demonstrate to young children the principles of good sportsmanship, as well as
integrity, honesty, courage and reverence. The highest priority of the
corporation is to produce finer, stronger and happier children who will grow to
be good, responsible, ethical, healthy adults. The board, coaches, parents and
spectators shall bear in mind, at all times, that the attainment of exceptional
athletic skill or the winning of the game is secondary and that the molding of
future citizens is of prime importance. Furthermore, the corporation, in order
to promote higher education, will work to obtain funding for yearly
scholarships to selected qualified athletes through the Ohio Tuition Trust
Authority College Advantage Savings Program.
ARTICLE
3 – MEMBERSHIP
1) At least 18 years of age.
2) A member is considered to be in good
standing when they have paid their dues in full and have not been found in
intentional violation of these bylaws.
3.) Membership application involves dues,
which consist of $1.00 per family per registration; third party membership will
be $1.00. Third party members must have
an interest in the league. (ex: coach, grandparent)
3) When a vote by the general
membership is needed, there will be one vote per adult league member with a
total of 2 membership votes per family. No individual shall have more than one
vote. Members must be present to vote; there is no provision for proxy voting.
ARTICLE
4 – DIRECTORS/OFFICERS/TRUSTEES
A. Initial Directors – Initiators of
organization who may be called upon by the board, when needed. These directors (consists
of three (3) positions) will always follow the purpose of PORTAGE LAKES
FASTPITCH SOFTBALL, INC., Inc., and keep the best interest of the children in
mind. Each director is provided with the authority to replace their own
position, with their designated selection, unless they relinquish this option
and allow the remaining directors to fill their position.
B. Elected
Officers of PORTAGE LAKES FASTPITCH SOFTBALL, INC., Inc. shall mean:
1) President
2)
1st Vice-President
3)
2nd Vice- President
4)
Treasurer
5)
Secretary
C. Trustees of PORTAGE LAKES
FASTPITCH SOFTBALL, INC., Inc. shall include:
1)
Concession Stand Manager – elected position
2)
Commissioner – elected position
2)
Head Coach and Assistant Coaches
3)
Team Parent
D.
November 1st is the official date the old Board vacates
office and the new Board goes into place.
At that time, a meeting shall
be held to transfer all pertinent information to the new Board. This
pertinent information will
include the presentation of by-laws to each new board member, and a
review of their duties as
outlined in the by-laws.
ARTICLE
5- BYLAW GOVERNING/DISTRIBUTION
A. By-laws & Constitution shall refer to the
guidelines, rules and regulations that define and govern the purpose,
management and operations of PORTAGE LAKES FASTPITCH SOFTBALL, INC.
1) BY-LAWS shall be reviewed for adequacy and correctness every year
by the Officers. All members of the
league are encouraged to also review the by laws. A copy of the by laws shall
be posted on the web site.
2) Suggestions for amending or altering
the Constitution can be submitted to the Secretary at any time.
3) No amendments or alterations shall
be made to any part of the Constitution except by a two-thirds (2/3) majority
of votes cast at 3 consecutive meetings of the general membership before it is
amended to the by-laws. A special meeting can be held for the sole purpose of
amending or altering the Constitution if deemed necessary by the Board.
4) All members of the league will be
given a current copy of the Portage Lakes Fastpitch Softball, Inc. Constitution
at the beginning of each season.
ARTICLE 6- GENERAL POWERS OF
BOARD
A. Board shall have the power to own,
accept, acquire and dispose of real and personal property and to obtain, invest
and retain funds in advancing the purposes stated in Purpose, all in accordance
with the Constitution of Portage Lakes Fastpitch Softball, Inc.
B. Board shall have the power to do any
lawful acts or things reasonably necessary or desirable for carrying out the League
purposes and for protecting the lawful rights and interest of its members in
connection therewith.
D. PORTAGE LAKES FASTPITCH SOFTBALL, INC. and its
Board and members shall always act with the best interest of the athlete’s
safety, health, and well being in mind. The Board has
the power to expel or suspend from the League any person or any member team
guilty of any action that is contrary to the mission of PLGS, Inc.
C. Group
type accident insurance obtained by and in the name of the PORTAGE LAKES
FASTPITCH SOFTBALL, INC., shall cover each participant in league play or
practice session of the PORTAGE LAKES FASTPITCH SOFTBALL, INC. Each player
shall be required prior to participating in any league play or practice
session, to pay a specified registration fee and return a completed application
form.
H. If the League is dissolved or disbanded, all
money, equipment and property of Portage Lakes Fastpitch Softball, Inc. will be
distributed to similar (non-profit, 501C3) programs in the Portage Lakes area.
J. All adult board members, coaches and assistant
coaches may be subject to a complete background check in order to hold their
position. The annual cost of this will be added into the yearly budget.
L. Members of the Board shall not have
any personal interest in the League’s property
N. No part of the net earnings of the
association shall be used to benefit, or be distributable to, its members,
trustees, officers, or other private persons, except that the association shall
be authorized and empowered to pay reasonable compensation for services
rendered. No substantial part of the activities of the association shall be
carrying of propaganda or otherwise attempting to influence legislation. The
association shall not participate in, or intervene in any political campaign on
behalf of or in opposition to any candidate for public office.
O. All Board members shall be required to
attend all Portage Lakes Fastpitch Softball, Inc. official meetings. Missing
three consecutive meetings and/or Portage Lakes Fastpitch Softball, Inc. events
will result in review for dismissal unless excused by the Board.
P. Any member in good standing shall be
allowed to call a meeting of the Board for action.
Q. Abstaining from voting by any voting
member shall not be considered a vote against nor for.
R. All Board positions will have a term
limit of two consecutive years per individual. The exception to
this applies, only if no other
individual is nominated for and accepts the open position.
S. A $30.00 fee in addition to original
payment will be charged to submitters of insufficient fund, no account or closed
account checks.
ARTICLE
7 – BOARD MEETINGS
A. The rules contained in Roberts Rules of
Order shall govern the corporation and the Board in all cases to which they
will apply and in which they are not inconsistent with these By-Laws.
B. Only members in good standing shall be
entitled to voice on the floor.
C. Only members in good standing will be
entitled to a vote on issues related to the league, ex. Bylaw changes.
D. In the event of sensitive information
being discussed, the Board will retire to Executive Session.
E. In an effort to provide confidentiality
to individuals, yet full disclosure to the general membership, names will be
omitted from discussions whenever necessary.
ARTICLE
8 – BEHAVIOR
A. Players, coaches, managers and
spectators shall not make disparaging, insulting or harassing remarks to or
about any players, coach, manager, trustee, board member or
spectator. The umpires shall exercise their authority to stop such
violations and should suspend play and may order the removal of the offender(s)
from the game and grounds. A written report of each ejection will be
submitted by the umpire involved to the executive committee. The offender
may provide a written report at their discretion.
B. Coaches
who have disciplinary problems with a player shall follow the following levels
of discipline:
1)1st offense – verbal
warning.
2.)
2nd offense - Written warning by the Coach and signed by
the player and a parent or guardian. A
detailed report stating the offense, and informing the player that repeating
this offense will result in a one game suspension in uniform, will be forwarded
to the League Head Coach responsible for that age division.
3)3rd offense – Written reprimand by the Coach and signed by the
player. Punishment shall be a one game
“in uniform” suspension, meaning the player will still be required to attend
the next scheduled game in uniform and will sit on the bench for the entire
game. The player’s copy of the
suspension shall be signed by a parent or guardian and returned to the Coach,
and a copy forwarded to the League Head Coach responsible for that age division.
Continual disciplinary problems may result in continual suspensions.
C. Inappropriate conduct, language
and/or sexual harassment will not be tolerated and can result in termination of
your position.
D. No
profanity, alcohol, tobacco or drug use of any kind will be tolerated on any
field, during any coaching activity (games or practices) or other such events
with players. Reports of this conduct will result in immediate termination of
your position.
E. Resignation
and/or removal of officers – any officer of this organization who (1) commits
an act of unlawful nature or an act in violation of this constitution or (2)
commits an act although not unlawful or a violation of this constitution, that
is found by the Portage Lakes Fastpitch Softball, Inc. board to be grossly
unethical or improper or (3) is found to be in gross neglect of his duties by
the Portage Lakes Fastpitch Softball, Inc. Board or (4) is found to be in
violation of any combination of (1), (2) or (3) while in the executive of his
office shall be removed from office and/or expelled and will have the
opportunity to defend himself before any action is taken. The Board will meet
and discuss the removal or resignation of any officer and that officer will
have the right to defend himself/herself. An elected member of the executive
committee may be removed by two-thirds vote of the executive committee. The
removal or resignation of any officer shall be in writing and addressed to the
members as to why dismissed at a meeting of the general membership.
ARTICLE
9 – ELECTIONS
A. No person shall be eligible for
nomination or election as an officer of Portage Lakes Fastpitch Softball, Inc.
unless he or she is a member in good standing.
B. NOMINATION for officers of the
Association shall be made once every year through the Team Parent. The nomination period will begin four weeks
prior to the end of the season and will run for two weeks. No nominations will be accepted after the
two week nomination period has ended.
The nomination forms will be passed out to all members in good standing,
along with an envelope to ensure confidentiality, by the Team Parent and will be
collected by the Team Parent by the end of the nomination period. The Team Parent, when accepting the sealed
envelope with the nomination form(s) included, will check off the members name
from a roster listing all members in good standing.
C. ELECTION of officers of the Association
shall be held once every year. The
elections will be held the last two weeks of the season and ballots will be
passed out by the Team Parent. Every
parent/guardian/member will be given a ballot, as well as an envelope to ensure
confidentiality, and must be returned to the Team Parent by the end of the
voting period. A signature is required by each voting member, by signing the
ballot in and out, while voting. Each sealed envelope will match the signature
count obtained by the team parent. If the ballots are not equal to the
signature’s obtained, the ballots will be refused and the voting process will
be re-issued for that particular team. The voting will not close until all the
team’s sealed envelopes are counted and verified for authenticity. The voting
period will allow all members an opportunity to vote. Each team mom is
responsible for allowing every member the opportunity to vote.
D. A quorum of any voting body as set forth
above shall consist of a majority of members in good standing of that self-same
body.
E. Procedure of Nominations and Elections
1) Board and officers shall be
nominated by the general membership. A
member may not nominate themselves.
2) Nominations for each office will be
presented to the Board through the Team Parent at the end of the nomination
period.
3) Nominations can be reviewed by the directors for final approval
before ballot creation. Directors can refuse nominations due to past offenses,
within the league or other league involvement. The directors may also conduct
interviews with nominees for final ballot approval.
4) All officers shall be elected by a
ballot. Ballots will be counted at the
first Board meeting after the balloting has been closed. Ballots will be made available to all members
in good standing. The votes shall be
counted by the presiding officers. The outcome of the election shall be so
stated and posted to be made known to all members. In case of a tie, a recount
must be made. If a tie still occurs, a recast of ballots will be made.
F. Vacancies created by death, resignation
or dismissal shall be filled, without delay for the remaining term of office by
an appointment made by Portage Lakes Fastpitch Softball, Inc. Under no
condition, should a position not be re-appointed.
ARTICLE
10 – DUTIES OF OFFICERS
A. Duties of
Commissioner
1) The
Commissioner shall attend all meetings and open registration dates pertaining
to Portage Lakes Fastpitch Softball, Inc.
2) He or she shall have been an actively involved member in good standing for
at least one year prior to holding the Commissioner position.
3) He or she shall have the right to delegate
certain responsibilities and duties to any of the other commissioners deemed
necessary. He/She may assign an
equipment manager, scheduling manager and field manager and or other managers
to assist with his/her duties.
4.) He or she shall preside over the draft.
5.) He or she shall finalize the head coaching
staff from the board approved lists.
6) The commissioner
shall schedule all practices for all age groups.
7) He or she shall coordinate scheduling with
the Head Commissioners from the quad-county region and attend all quad-county
meetings
8) The commissioner shall
be responsible for getting game scores from all Head Coaches.
9) He/she shall be responsible for the inventory,
assessment and maintenance of the Portage Lakes Fastpitch Softball, Inc.
equipment.
10) He or she shall be responsible for issuing
the safe and proper equipment for each team to its Head Coach, keeping record
of same and recovering same at the seasons end. Equipment should be passed out
two weeks before the start of the season and collected within 30 days of the
season finale. All keys and first aid
kits that have been issued shall also be collected within 30 days of the season
finale.
11) He or she shall be responsible for
scheduling an umpire for every scheduled game
12) The commissioner shall assure that all
coaches know the proper way to prepare fields before home
games.
13) He or she is responsible for organizing
clinics for Head Coaches, teaching Head Coaches how to line fields, and make
sure all Head Coaches have a copy of the rules of the league.
14) He or she is responsible for getting copies
of the schedules to ALL Head Coaches and board members.
15) He or she is required to post all schedule
changes within 24 hours utilizing the bulletin board at the concession stand
and supplying coaches with revised schedules.
16) He or she is
responsible for getting the appropriate keys to all Head Coaches.
B. Duties
of the President
1) He or she shall keep record of all Coaching requests,
and submit them to the Commissioner after final approval of the Board.
2) The president shall get rosters from
registration forms cleared through the Treasurer.
3) He or she shall set up coaches folders.
4) The President shall preside over the general
meetings. He or she shall call board meetings monthly.
5) He or she shall have been a member in good
standing and actively involved in a board for at least one year prior to
holding the President position.
6) He or she shall, in cooperation with the Vice
Presidents, represent the Association to the general public in the areas of
fund raising, business and public relations.
7) He or she shall encourage and promote open
communication among parents, coaches and the commissioners.
8) He or she shall delegate certain
responsibilities, on occasion and as becomes necessary.
9) He or she shall, as
needed, evaluate the performance of fund raising committees. If the President
determines that something is lacking, he or she shall take appropriate action
to rectify the problem.
10) Working with the 2nd Vice
President, he or she shall be responsible for approaching past and prospective
sponsors and requesting, by letter or in person, their monetary support of the
league. The President shall provide a listing of the sponsors and donators to
the league at the end of the season.
11) He or she shall obtain a post office box. He or she is responsible for
checking the post office box and distributing the mail to the appropriate
person in a timely manner. The post office key will be kept in the president’s
possession and turned in at the end of the elected term.
C. Duties of the 1st Vice President
1) He or she shall be responsible for obtaining
prices, reporting back to the Board and ordering uniforms. A total of (3) three
bids from separate business’s, must be presented to the board for final
determination of uniform selection.
2) He or she shall also
be responsible for the distribution of said uniforms to each.
3) The 1st Vice President shall act
in the absence or disability of the President. (See duties of the President.)
4) He or she shall
maintain concession stand bulletin board.
5) He or she shall execute and produce an annual
newsletter containing fund raising news and other business of the league. The
newsletter shall be made available to all members of the league. All
newsletters will be on display on the bulletin board.
6) He or she shall assist
the President in all publications for the league.
7) He or she shall be responsible, in
cooperation with the Treasurer, for overseeing the registration.
8) He or she shall be responsible, in
cooperation with the Board, for the planning of the end of the year
banquet/picnic.
9) He or she shall acquire team moms and be
responsible for providing all fundraising info to the team parents.
10) He or she shall be responsible for
submitting coaching surveys to be distributed to parents during tournament
games through the team mom. All surveys
should be returned in a sealed envelope.
10) He or she shall be a member in good standing.
D. Duties of 2nd Vice President
1) The 2nd Vice President is
responsible for planning all fundraisers for the league. All fundraising
projects are subject to PRIOR approval of the board. This will include, but is
not limited to:
a) Adult league
b) Working with the
Concessions Manager in the Concession Stand.
c) Working with the
President approaching past and prospective sponsors.
d) Working with the entire Board on Super
Saturday.
e) Developing a league
program complete with team photos and sponsors.
f) Any tournaments held
at Coventry fields.
g) Any other events voted by the Board as
methods to increase monetary support of the league.
h) Merchandise that can be sold as fundraising
material, such as clothing and other related spirit items must be presented to
the board as “biddable” merchandise. This requires (3) three bids from
different businesses presented to the board before final selection.
2) He or
she shall be a member in good standing.
3) The 2nd
Vice President shall be responsible for monitoring the minimum play rule, which
will be noted on the scorecards. Indiscretions will be written and immediately reported
to the coach, with the opportunity to amend in future games. Continued
violations may result in coaching termination.
4) The 2nd Vice
President shall insure “standard” donators receive (minimum):
a) Receipt for total donation
b) Letter of thank you
c) Team Picture
d) Plaque or framed certificate
E. Duties of the Secretary
1) The Secretary of the Association shall keep
the correct minutes of the Board, general membership and special meetings and
shall read and preserve all documents, correspondence, audio and visual
recordings. All minutes must be
reviewed by the board at the next meeting and required changes must be made and
preserved as such.
2) He or she shall take an accurate attendance
record at all meetings and pass out minutes from previous meeting to all
members in attendance.
3) He or she shall be present to record the
proceedings at protests and intercommunity meetings when called to do so. In
the event the Secretary cannot attend a meeting, the Treasurer may act on his
or her behalf.
4) He or she shall be
present at open registration to assist the Treasurer.
5) He or she shall
maintain a log of years of service and position(s) of each league
member.
6) He or she shall
maintain a list of members in good standing.
7) He or she shall be a
member in good standing.
F. Duties of the Treasurer
1) The fiscal year of
the League is from January 1st to December 31st.
2) The Treasurer of the league shall receive all
monies paid into the Association and immediately make record of the same in books
kept by him or her for that purpose. He or she shall keep an accurate, detailed
account of the financial standings of the league and keep a record of any and
all monies paid out by the league.
3) He or she shall have been a member in good
standing and been involved in a board for at least one year prior to holding
the Treasurer position.
4) He or she shall
submit a proposed budget to the Board by January 1st. The fiscal
year of this board
5) He or she shall deposit all monies in the
bank to the credit of Portage Lakes Fastpitch Softball, Inc. league within two
days of receipt. He or she shall pay all bills presented to him or her during
his or her term of office. The payments will be made within the specified
period of time to guarantee the league any discounts.
6) He or she shall, with the approval of the
President, set open registration dates and preside over registration on said
dates. He or she shall deliver registration forms to schools for distribution
to prospective players. He or she shall be responsible, with the approval of
the Board, for waiving registration fees in the event of hardship on a
case-by-case basis. The Board shall set acceptable qualifications for hardship
cases. The Board shall keep this information submitted to the Treasurer
confidential.
7) He or she shall make an itemized statement to
the general membership body at general membership meetings of all monies
received and paid out by the Association.
8) He or she shall assist the Secretary when
called to do so by attending meetings and recording minutes when the Secretary
cannot attend.
9) He or she shall keep in his or her possession
the Association’s checkbook and cash box. At the completion of their term, all
pieces shall be relinquished to the successor of this said position.
10) At the expiration of his or her term of
office, the Treasurer shall have all money in his or her possession; books,
papers and receipts audited and delivered same to his or her successor. He or
she shall give a correct report of business and account of monies to the league
by October 30th.
11) He or she shall, along with the President
and one other Board Officer, submit the league’s financial records for internal
auditing at least once a year.
12) He or she shall be responsible for weekly
deposits from the concession stand.
13) The treasurer will maintain a legible and
accurate set of records covering all
financial transactions of the league.
14) He or she shall maintain appropriate records
of expenditures of the petty cash
Account
(maximum $100)
15) He or she is responsible for tax filing at
the end of every calendar year (by 4/15), through the assistance of a certified
public accountant. At the completion of these taxes, this should be presented
at the next board meeting. CPA costs shall be entered into the yearly budget to
accommodate this necessity.
16) He or she shall complete the necessary
paperwork and submit the same for the players insurance.
ARTICLE
11 – DUTIES OF TRUSTEES
A. Duties of the Team Parent
1) He or she shall be responsible for keeping
parents informed as to fundraisers and to make sure the parents receive all
league notifications.
2) He or she shall be a member in good standing.
3) He or she shall be responsible for collecting
team fundraiser monies from the parents and keeping an accurate record of the
same. He or she shall deliver all fundraiser monies to the 2nd Vice
President
4) He or she is responsible for acquiring
parents to work 3-4 days (excluding Super Saturday and tournaments) in the
concession stand and coordinating dates with the Concession Stand Manager.
5) He or she will be responsible for passing out
and accepting nomination forms for Board members to members in good standing,
along with an envelope to ensure confidentiality, as well as passing out and
accepting ballots. The Team Parent, when accepting the sealed envelope(s) with
the nomination form(s) and ballot included, will check off the member’s name
from a roster listing all members in good standing. Signatures will also be
obtained from each voting member to sign-out the nomination form and, at
completion, sign-in the nomination form.
6) He or she will be responsible for passing out
and accepting election ballots from members in good standing, along with an
envelope to ensure confidentiality. The Team Parent, when accepting the sealed
envelope(s) with the ballot, will check off the member’s name from a roster
listing all members in good standing. Signatures will also be obtained from
each voting member to sign-out the ballot and, at completion, sign-in the ballot.
The team mom is responsible for giving every member in good standing on their
team the opportunity to vote.
7) In the event a player’s ride is unavailable,
team mom will wait along with the coach and player/players to insure that all
players have proper arrangements for transportation home from games or
practice. No players (children) will be left without adult supervision awaiting
a ride home. Supervision will include team mom and coach or assistant coach.
B. Concession Stand Manager
1) He or she, in
conjunction with the 2nd Vice-President, shall be responsible for the operation
of the concession stand.
2) He or she shall be a
member in good standing.
3) He or she shall be
responsible for making sure the concession stand is staffed with the appropriate
amount of volunteers. He or she shall work
with the team parents to schedule all volunteers.
4) He or she shall
report to the President any team that did not show up to work when
scheduled.
Any teams that fail to
work their scheduled shifts will forfeit their next home game against a
Coventry team. If they do not have any games left against a
Coventry team they will forfeit the last
game won against a
Coventry team.
5) He or she shall be
responsible for overseeing the locked petty cash drawer, which will be used to
provide bulk coin/monies in the event the cash till runs out, and will be
responsible for replenishing as needed.
6) He or she shall post
a schedule on the bulletin board and update it when necessary as well as
keeping record of rain outs/re-schedules, etc.
7) He or she shall be
responsible for purchasing all items needed to operate the concession stand and
keeping it stocked.
8) He or she shall deliver
all money to the treasurer on a timely basis for depositing, keeping a record
of the amounts that have been given to the treasurer. Note: $60 in small bills
and change must stay in the drawer at all times.
9) He or she shall be
responsible for getting approval on any purchases for equipment or supplies out
of the ordinary.
C. Head
Coach & Assistant Coaches
1) Head coaches will be
determined before the beginning of the season by the Board and Commissioner(s).
2.) All coaches must be
members in good standing.
3) Any coach or
assistant ejected from a game may be brought before the executive committee and
will be subject to any disciplinary action deemed appropriate. The
manager or assistant will be given at least 24 hours advance notice of the
meeting at which time a decision will be made with or without his/her presence
4) Head Coach is responsible for all equipment
for his team.
5) It is the
responsibility of the Head Coach to report cancelled games to the concession
manager and or opposing teams
Head Coach.
6) All games must be
re-scheduled within two weeks of the regularly scheduled date in as many cases
as possible
7) The coaching staff shall do their best to
teach age and division appropriate skills keeping in mind at all times, the
mission statement of PLGS, Inc.
8) Coaches will be chosen by seniority, comments from the
coach’s survey forms, any written complaints against a prior coach, and past experience,
either with Portage Lakes Fastpitch Softball, Inc. or other leagues will be
taken into consideration. The board
reviews the applicants and will submit their nominations to the commissioner
for final pick.
9)Seniority will be defined as number of years coaching in
the league, or number of years coaching (in Portage Lakes Fastpitch Softball,
Inc. or other league)
10) Head Coaches are required to turn in the team scorecards
within one week of the game(s) played.
Final cards must be turned in or called in to the Commissioner to verify
the team’s record by the last game of the regular season. Minimum Play: All players who arrive in uniform and on time are to be played at
least every other inning on defense and bat at least once. All children, unless
disciplinary actions are present, or attendance issues occur, shall be played
equally throughout the season. This will be recorded on the score card and will
be the responsibility of the 2nd Vice President to monitor and
report unfair treatment.
11 Assistant coaches are
chosen by head coach pending approval of Board
12)
Head Coach’s will choose one assistant.
Once the team has been established the Head Coach can choose additional
assistants from team parents. If no
parent wishes to help then the coach can choose someone from outside the
league.
ARTICLE 12 - DRAFT
A. Placement
of returning players shall be done as follows:
1) For each season, any player who participated
on a team of the past season shall be permitted to remain on that team.
2) Any player who does not desire to remain on
the team with which she participated in the past will be permitted to place her
name in the "player's pool". She shall be assigned to a team,
other than the one she participated on, for the upcoming season in the same
manner as a new applicant.
3) Placement of new players, and managers, with
an insufficient number of players to form a team shall be handled through the
respective league representative from a players' pool. A players' pool
shall consist of those players that are:
a) New applicants to the league shall be placed
in a league that matches their age. Applicants will be placed on a team
of corresponding league having players of the same age level.
4) 8 and under players – no draft – players will
be picked randomly. Players remain on the same team from the previous year
unless requested by the parent or coach to be moved to another team. New
players are divided equally to each team, keeping age of children equal on each
team, to the best ability. (ex: 2 teams have 4 - 8 years olds, 1 team has
2 - 8 year olds, the team with 2 - 8
years olds would draft an 8 year old first.
5) 10, 12, 14 and under – Players remain on the
same team from the previous year unless requested by the parent or coach to be
moved to another team. Foremost keeping
the mission statement in mind, the team will also be given the opportunity to
be competitive. The draft will be ran
in a non-biased manner, showing no favoritism to any team.
9) Only coaches and board members may be present
during the draft. Coaches are
encouraged to contact their players after the draft is finalized.
10) Any tournament team(s) that is in any way
supported or sponsored by Portage Lakes Fastpitch Softball, Inc. shall be
comprised of current players of Portage Lakes Fastpitch Softball, Inc. teams in
that particular age division. All-Star
teams shall be picked by the Head Coaches of the appropriate age divisions with
each Head Coach having the opportunity to submit a player(s) name for the
roster. This submission will be based solely on the player(s) stats. The
players with the highest stats will be asked to participate in the All-Star
team. Final stats will be reviewed by the board for the All-Star roster
selection. Coaches for the team will be selected, after the player roster is
developed. All-Star uniforms will not be purchased using league funds, unless
financial need is determined and voted on by 2/3rds of the vote. This financial
need will be kept in confidentiality.